Top positive review
2 people found this helpful
Saying it has changed my life around might be a little strong...
on 18 June 2012
... but it is certainly significantly improving my state of mind in my home office.
As someone with various interests that lead to lots of paperwork, a family that generates too many bills, a job often done from home that also leads to print outs and invoices, this device is moving me towards a paperless home office. I was sceptical of this, but when used in harness with a suitable filing program (eg. OneNote, Evernote) it is capable of allowing whole hanging files to be discarded. It links with Evernote brilliantly - just have Evernote open before you scan, select an Evernote folder, put the paper in the scanner and press the button on the scanner. It will scan 20 to 30 pages, in colour, both sides within a minute and pop the scan straight into the folder where you can quickly give it a title if desired, then move to the next. I have been able to scan both mine and my wife's wills (of which paper copies are kept!), bills, articles I might want to read, professional publications and newsletters (if under 30 pages just cut down the middle and remove the staples), invoices and receipts, business cards for tradesmen etc. The scans are of small memory size given they are easily readable on the screen - I have been scanning far more at the outset than I suspect I will be in future months, and am only 30% of the way through my monthly Evernote upload limit (on premium). There are options to improve or downgrade the quality of the scan.
I like to have physical paper in my hand as much as the next person for many tasks, but I reckon 95% of the paperwork we generate which "might" one day need to be looked at will not be and so just takes up physical space in piles for filing, hanging folders and in folders. The removal of most non-vital physical paper is making my home office much more organised and I suspect would have the same effect at work if I bought another.
Other plus points:
a. It is small. When folded it is a compact silver box, not like in the Amazon photo.
b. It automatically turns off and on just by folding in the trays.
c. Set up is reasonably intuitive. It will require a little playing with before you manage to do an occasional manual change so that only 1 side of a document is scanned as you will sometimes want.
d. It will do OCR text recognition for either the first page, selected text or the whole document if you want so to enable searches in whatever program you are filing them with. This obviously takes longer but it reasonably fast on my 2 year old PC.
Con points for balance:
a. There are misfeeds. They are annoying, but aren't common if the original document is regular A4 or letter. I find the issue arises when there are crinkles or existing folds in paper - most often the device takes 2 sheets at once. However, it is adept at recognising this and stopping the scan to say so. The way round this seems to be to fold against any creases and thumb through the paper so the ends are free, and keeping the document folder holder slides tight to the document.
b. It has crinkled up a few pieces of paper on a misfeed, generally when the original was unevenly shaped and a little crinkled to begin with.
c. It will need cleaned occasionally.