Top positive review
8 people found this helpful
Good accounting software for non-accountants!
on 12 October 2010
Having tried and tested several accounting packages, I switched to Business Accountz Professional nearly 2 years ago and have never looked back. I'm not an accountant and have little patience with accounts so easy-to-use, intuitive software which does the job for me is essential.
Using Accountz is as straight-forward as setting up a list of suppliers and expenses then setting up a separate list of income sources and as transactions are made, these are entered either an income or expenditure. Tansactions are entered one at a time in any order - sales income from... (source - eg product sales, service provided...), money goes to... (eg cash account, bank account, PayPal account...) and then a further tick-box can be clicked when the invoice has been paid (or left blank if unpaid). When it's time to reconcile bank accounts, a click-box on the right of each bank transaction record can be ticked to show that it's been tallied against bank statements for quick and easy reconciliation. As each item is entered or reconciled, ie bank account reconciliations, invoice payments received etc, then the 'profit' figure and bank balance/cash balance adjusts to reflect this. It's logical, common-sense and easily understood by complete novices such as myself.
At the end of the financial year when it's time to produce the annual Balance Sheet and Profit and Loss trading accounts, these are automatically created within the Chart of Accounts simply by clicking on the 'Trial Balance', 'Balance Sheet' or 'P&L Account' tabs. This must sound ridiculously simple - but this is exactly how easy it is! My annual trading accounts were produced in seconds - accurate, fully-balanced and tallied against my bank account, PayPal account and cash account balances. The reports can then be edited and customised with your own titles and headings and then printed as annual year-end accounts.
In use, the package is quite forgiving. Once transactions are entered then they can be altered eg should an error be made and income/expense group headings can be changed - including after entering data. In some alternative packages this is fixed so adapting headings to changing needs or correcting an input error becomes a complex or impossible process- not so with Business Accountz. For me, as a total novice learning as I go along, this is important.
I have three small businesses and have been able to use this software for all three while keeping each invidual set of account separate - a valuable feature of the Professional edition. As my three businesses are not VAT registered, I haven't been able to test this in a 'real world' scenario but I have no reason to suspect that the feature wouldn't perform as well as every other facet of the package which also includes designing and printing invoices, providing quotes and estimates and managing customers.
Also worthy of a mention is the superb customer support available from Accountz.com, a British company based in Cambridgeshire. I had to contact them on two occasions and each time they replied via email within a few hours providing knowledgeable and comprehensive support advice and information and took care to ensure that all questions asked had been answered to my complete satisfaction.
An excellent product with excellent user-support.